Features How It Works About Download Pricing Help Contact Download the app

Art inventory software · Now available for Mac and Windows

The least romantic part of being an artist.
Handled.

Nobody picks up a brush dreaming of file names. But between the last brushstroke and the sold sign, there’s a pile of work nobody warns you about. ARTVENTORY does the pile.

Watch It Work Download the app

For Mac and Windows · Free trial · No credit card

Scroll

What It Does

From finished files to finished catalogue.

It names your files. It writes your descriptions. It builds your variants and prices them. It pulls the palette straight off the canvas and fills in the SEO. Then it exports the whole thing to your store. That’s the job.

The Darkroom

File Organization

Names your files to your system — every file, every time
Pairs the print file with the web file for every artwork, automatically
Pulls the year straight from the photo’s own metadata
Catches visual duplicates before they clutter your archive

IMG_4032.jpg→Morning_Bluff_24x36_2024_WEB.jpg

ARTVENTORY Darkroom — File Organization

Click screenshot to enlarge

The Factory

AI Processing

Writes your descriptions in bulk, in your voice, in 7 modes
Lifts color tags straight off the canvas — buyers can sort by color
Fills in the SEO you'd otherwise edit in your website's code
Batch-processes hundreds of pieces while you're back at the easel

ARTVENTORY Factory — AI Processing

Click screenshot to enlarge

Pricing & Sales

Print Pricing

Builds a price for every size, every frame, every print — from a few facts about how you work
AI Pricing Assistant suggests per-size rates on a consistent curve
Framing and shipping baked into the math — raise or lower everything at once
Tracks the money too — a plain finance ledger with tax-ready exports

Priced by size, app-style:TinySmallMediumLargeXLarge

ARTVENTORY Pricing & Finances — Calculate Print Prices

Click screenshot to enlarge

Command Center

Inventory Management

Originals, prints, editions, sold works, variants — one screen
Search, filter, and update without digging through spreadsheets
Bulk edits across your whole body of work, synced across desktop and phone
Publishes to Shopify — live from inside the app, or one-click CSV

ARTVENTORY Command Center — Inventory Management

Click screenshot to enlarge

Locations

Galleries & Consignment

Track where every piece is — which gallery, which show, since when
Consignment terms and commission splits, remembered for you
Every move logged — a full history trail per artwork
Wall labels printed from your inventory — retire the Post-its

ARTVENTORY Locations — galleries, consignment and documents

Click screenshot to enlarge

The Studio

Supplies & Materials

Bins and checklists for the physical studio
Know what you have before you buy it twice
Import supply lists from a plain .txt or .csv
Artist statements & bio library — one home for the words you reuse

Screenshot coming soon

The Demo

Watch me clear the backlog.

Under four minutes, narrated by Drew — a folder of raw photos to five paintings live on Shopify, in real time.

Five paintings, start to published · 3:23 · more guides

The Pile

Finished isn't listed.

Here's what your painting still needs before it earns a dime — and none of it is why you became an artist.

The problems, one by one

01 / 04

A file name without a system

A web version that doesn't gut the print version. A name your future self can actually find. Metadata that matches the structure you set up years ago — whatever that was.

02 / 04

A description you hate writing

By description number sixty-seven, they all sound the same. Then come the tags, the keywords, and the alt text search engines quietly demand.

03 / 04

A price for every size, every frame, every print

One painting becomes six sizes, three frame options, and a stack of print SKUs — and every number has to stay consistent with the hundred pieces before it.

04 / 04

A folder with 257 photos of your paintings

Sound familiar? Every one of them needs everything above before it earns a dime. It's the least creative thing you'll do all week. So we built something to do it for you.

AI Descriptions

You'll never hand-write description number sixty-seven.

It writes your descriptions in bulk, in your voice, formatted identically across your whole store. Pick a writing mode and watch the same painting described six different ways.

Art Gallery Collector's Edition Casual/Approachable SEO-Focused Storyteller Minimal/Clean

AI Description Preview

Before

Oil painting, flowers, blue and yellow, 24x36 canvas

After — Art Gallery

Tuned to your voice.
Down to the single artwork.

The writing mode is just the starting point. Underneath, every description is shaped by controls you set once — and notes you pin to individual pieces.

Story, Direction & Style

Set your art movement, mood, and how much of your story flows into the writing — an influence slider controls how strongly your direction shapes each description. Set it once, and every piece sounds like you.

Sticky Notes per Artwork

Pin a custom note to any single piece — "mention this was painted on location," "the cat's name is Picasso" — and the AI works it into that artwork's description. Your inside knowledge, included automatically.

Description Templates

Build the exact listing structure you want with placeholders that fill themselves:

{title} — {size} {medium}
{ai_description}
{care_instructions} · {shipping_note}

One template, applied across your whole inventory — every listing formatted identically.

Collections & Auto-Tags

Group works into collections — by series, location, or show — and manage them as one. Tag generation learns from your existing tag vocabulary, so new pieces get tagged consistently with the 800 you've already cataloged.

AI Description Settings — direction, influence slider, must-includes, tone and structure

Every knob, one dialog

Tell it what to focus on — your direction, in plain words
An influence slider, from loose inspiration to word-for-word
Must-includes and never-says, saved as presets
Mode, tone, length, structure — preview before you spend a credit

Click the screenshot to enlarge

Room Views

Your art. On a wall. Automatically.

Buyers don’t picture a JPEG — they picture their wall. ARTVENTORY puts every piece on one for you, at true scale, without you mocking up a single image.

Photograph any wall once — studio, gallery, or living room
Set the scale one time; every artwork lands true to size
Batch your entire collection onto walls in a single run
Each wall shot pairs itself to the right listing on export — no manual matching, ever

Create Room Views — import a wall, set zones to scale, generate room views for the whole collection

Click screenshot to enlarge

Dairy Creek Golf Course — oil painting by Drew Davis shown on a wall

Dairy Creek Golf Course · 24×48

San Simeon Tree — oil painting by Drew Davis shown on a wall

San Simeon Tree · 30×40

Chucks — oil painting by Drew Davis shown on a wall

Chucks · 48×60

Paintings from the founder’s catalog. In the app, the walls are your own photos — real rooms, true scale, paired to each listing automatically.

Download the app — Founding Pricing

Free trial · No credit card

The one thing it won’t do

ARTVENTORY will never help you make a beautiful thing.

It just does the 67 unglamorous steps between making one and selling it.

You do the part that matters.
It’ll do the parts you avoid.

Your Workflow

Five steps. You're only needed for one.

Point it at your files, review what it built, and hit export. The naming, describing, tagging, and pricing happen in between — without you.

01

Import

Drop in your art files

Click to explore

02

Organize

Sort & rename files

Click to explore

03

Process

AI describes & tags

Click to explore

04

Manage

Review inventory

Click to explore

05

Export

Publish to your store

Click to explore

Import

Step 01

Multi-folder drag & drop with recursive scanning

Save & recall source folder presets for repeat imports

Auto-detect PRINT vs WEB resolution files

Handles JPEG, PNG, TIFF, PSD & more

Catch visual duplicates before they create inventory clutter

Instant image preview & metadata extraction

Organize

Step 02

Collection & series managers for sorting artwork into groups

Canonical rename engine: Title_Size_Year_TYPE.ext

Automatic PRINT / WEB file pairing per artwork

Auto-link secondary images (details, room views, in-progress)

Artwork-on-wall pairing for lifestyle mockups

Batch rename & re-organize entire folders at once

Process

Step 03

AI descriptions in 7 writing modes, tuned to your voice

Color palette extraction & analysis from artwork images

Smart tagging — style, medium, subject & mood classification

Google Cloud Vision for visual style detection

Batch process hundreds of artworks simultaneously

SEO-optimized titles & alt text auto-generation

Manage

Step 04

Mark originals as SOLD with one click

Quickly create product variants (sizes, frames, editions)

Optional Google Sheet backup, if you want a spare copy

Full search, filter & sort across entire inventory

Make bulk edits across a growing body of work

Companion mobile app for on-the-go management

Export

Step 05

One-click Shopify CSV export (58 product columns)

Artwork-on-wall lifestyle images auto-generated

Auto-link secondary images (details, process shots)

Collection-aware exports for curated Shopify collections

Size-based pricing with frame options built in

Dropbox-hosted image URLs for seamless Shopify import

New in ARTVENTORY 2.0

It didn't stop at the listing.

The pile doesn’t end when the work goes online. The latest release handles the rest of the studio business — the money, the paperwork, the people.

The Money

Log a sale in seconds
Monthly chart + category breakdown
Tax-ready exports for your accountant
On Shopify? Pull your sales straight in

The Paperwork

Certificates of authenticity
Consignment sheets & price lists
Wall labels that aren’t Post-its
Generated from your inventory — never retyped

The People

Every buyer, purchase & gallery in one place
Simple segments — who buys, who browses
Mailchimp-ready exports
Built for artists, not sales teams

AI pricing assistant — suggested rates per size Quotes — built, PDF’d, and logged Weekly backups — automatic Built-in help — works offline Artist statements & bio — one library

Platform Freedom

Centrally Controlled. Not Platform Locked.

Your catalogue lives with you, not with a platform. Prepare and manage inventory for Shopify, Wix, Squarespace, and Artsy — while your files, pricing, and descriptions stay centralized in one place, synced between your desktop and your phone.

Google Sheets

Optional backup

Dropbox

File hosting

Shopify

CSV export

OpenAI

AI descriptions

Cloud Vision

Image analysis

0+

Paintings the founder had to list — so he built this instead

0+

Variants those paintings became — sizes, frames, prints

1

Screen it's all managed from

“Don’t take my word for it — here’s my actual store, built by the app. 800 paintings. Online. That’s the whole demo.”

See the store — drewdavis.com

About the Founder

Built by one artist who got tired of his own spreadsheet.

Drew Davis mixing paint on a palette in his studio

I've painted for twenty-five years, and I was never satisfied with the tools — everything still felt like more work than I wanted to do. I just wanted to spend more time painting. But I had eight hundred documented paintings I was never going to list, not with hundreds of hours. So I built the thing that listed them — all eight hundred, with over eight thousand variants of canvas sizes and prints, framed and unframed, managed from my fingertips. I'm not a company that spotted a market. I'm the first user.

Drew Davis — Painter, San Luis Obispo · 25 years of fine art

drewdavis.com Instagram YouTube

Stay in the loop

Your work is in a folder right now.

Not because it isn’t good. Because listing it is a mountain. ARTVENTORY is out now for Mac and Windows — download it and start free. Want to hear about new features first? Join the list.

No spam, ever. Just release news.